Heading is looking for his client in Energy industry, a Site Administrator - Finance, Accounting & Payroll (M/F) for Tete
Activities:
1. Finance & Accounting
- Review and process local supplier invoices alongside their supporting documentation.
- Maintain the proper filing of invoices, receipts, bank statements, and other financial records.
- Maintain monthly cash and bank books and provide support for bank reconciliations.
- Coordinate tax and accounting matters in collaboration with local accountants, tax consultants, and Commercial Project Management in the Head Offices located in Austria and Germany.
2. Management of Manpower at Site
- Ensure working time registration and prepare monthly timesheets, which includes tracking leave and overtime records, in coordination with supervisors and the Site Manager.
- Take responsibility for the travel management of workers and supervisors, coordinating closely with the Site Manager and the Travel Agency.
- Manage permits and visa applications in cooperation with the local tax consultancy, ensuring follow-up with authorities and the monitoring of relevant validity dates.
- Track foreign personnel quotas and authorizations, including processing visa renewals and employment-change notifications with the relevant authorities.
- Coordinate employment contracts, onboarding and offboarding procedures, monthly payroll, INSS registrations, IRPS, social security declarations and payments, and related documentation with local manpower suppliers and payroll consultants.
- Maintain complete personnel files and employment records, encompassing contracts, permits, visas, payroll documentation, and work-accident insurance records.
- Manage accommodation and camp issues at the site for workers and supervisors in coordination with the responsible Accommodation & Camp Management.
- Liaise with labor, immigration, tax, and other local authorities, and coordinate all required correspondence, employee lists, notifications, and statutory submissions.
- Monitor statutory deadlines and personnel compliance requirements, maintain auditable confidential records, escalate compliance issues to Site and Commercial Management, and support official inspections.
3. Support of Site Manager
- Provide support with administrative and office-related issues, including the preparation of documents and reports.
Experience & Background Qualifications
- Possess a degree or diploma in Accounting, Finance, Business Administration, Economics, or Engineering with an interest in business administration.
- Alternatively, have a completed commercial, technical, or accounting-related professional education combined with relevant work experience.
- Require additional training in accounting and taxation.
- Have 2 years of experience in office management, accounting, and payroll, preferably gained at a construction or installation company.
- Demonstrate experience in dealing with public authorities, such as for visa processing.
- Have a good understanding of the technical and commercial terminology commonly used in an international construction site environment.
Professional Skills
- Show proficiency in both spoken and written English.
- Show proficiency in both spoken and written Portuguese.
- Possess good knowledge of Microsoft Office Applications, particularly Excel, Word, and Outlook.
- Be willing to undergo training provided by Andritz for internal software, such as the LMS/Insite tool used for logistics, manpower management, and accounting.
- Prior experience with accounting, payroll, or ERP software is considered an advantage.
Personal Skills & Competencies
- Demonstrate reliability and accuracy when handling invoices, payments, and financial documentation.
- Possess strong organizational skills necessary to manage deadlines, documentation, and multiple administrative tasks.
- Be proactive, able to work independently, and willing to take ownership of assigned tasks.
- Exhibit flexibility and the ability to work effectively under pressure.
- Have good communication and interpersonal skills suited for an international working environment.
Additional Requirements
- Hold a valid driver's license in Mozambique.
- Show a willingness to travel within Mozambique if required for administrative or project-related matters.
- Have an active registration with the Ordem dos Engenheiros de Moçambique, or a willingness to obtain such registration.
