Heading is recruiting for his client a Administrative Assistant - (M/F) to be based in Maputo:
Adminisstrative Assistant
- Key Responsibilities
- Administrative Support
- Provide day-to-day administrative support to a team of 10-12 people (face-to-face and remote interactions required).
- Manage calendars, meeting schedules, and appointments for project leadership.
- Coordinate travel arrangements, accommodations, visas, transportation, and expense reporting.
- Prepare correspondence, mail, and other documentation.
- Manage visitor coordination.
- Maintain project contact lists, distribution groups, and organization charts.
- Support filing, record keeping, scheduling, mail distribution, and special involving recording, compiling, retrieving, reporting, and analyzing information.
- Meeting & Event Coordination
- Schedule and coordinate project meetings, workshops, and stakeholder engagements.
- Support the planning and execution of project events, site visits, and management reviews.
- Office Management
- Manage office supplies, equipment, and administrative service providers.
- Coordinate facility-related support requirements for the project office.
- Support onboarding activities for new project team members.
- Ensure administrative processes comply with company policies and local regulations.
- Maintain a professional and efficient office environment.
- Skills & Qualifications
- Bachelor’s degree in Administration, Business Management, Executive Secretarial Studies, Human Resources Management, Accounting, or a related field.
- Minimum of 3 year of relevant experience in an administrative or similar role.
- Fluency in Portuguese and English, both written and spoken.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask and prioritize.
- Proficiency in MS Office (Word, Excel, PowerPoint) and email systems.
- Strong administrative coordination abilities.
- Customer service experience.
- Ability to work with direction and support.
