Heading is looking for his client in oil and gas industry, a Muxara Admin Coordinator (M/F) for Cabo Delgado
-Activities
- Co-ordinate logistics for all visits (including management, VIP, government, vendors & contractors)
- Set up and allocate offices for visitors;
- Maintain TEPMA1 project personnel onboard (POB) spreadsheet, assist in the update of camp bedding plans and site office plans;
- Maintain rotation schedule and assist rotation planning;
- Co-ordinate vehicles/transport and driver requirements for visitors;
- Manage TimeSheet signatures collection and distribution ;
-Team building functions coordination;
- Some translation from Portuguese to English may be required;
- Provide administrative support to the office, including organizing and facilitating internal meetings, drafting the agenda, and writing minutes;
- Control of entry, exit, forward and file letters and other documents;
- Maintain and organize department and project files;
- Manages compliance requirements for all office properties
- Ensures Office services are available and meets the needs of the business
- Ensure that the TEPMA1 office rules are adhered to by employees and contractors Develops and administers the annual office budget
- Other administrative or supporting tasks as assigned.
-Qualifications/Experience required
- Minimum of three (3) year’s relevant logistics and administrative experience within the oil and gas industry;
- Experience in providing logistics and administrative support to a large group in a multi-national projects;
- Experience in contractor/Vendor management
- Demonstrated ability to perform as a key support of a high performing work team in a multi-cultural environment;
- Experience in creating and managing budgets, office procedures and policies
- High school Diploma or degree in relevant field
- Ability to handle many complex issues concurrently;
- Proven ability to assess, prioritize and respond to urgent situations on a timely basis;
- Office manager skills;
- Good knowledge of English and Portuguese Language;
- Good knowledge of Microsoft office especially MS word and MS excel;
- Be familiar and aware of HSE practices;
- Able to work under pressure to tight deadlines
- Must be motivated and able to work with minimum supervision.
