Heading is recruiting for his client a Procurement Officer for Maputo:
Key Responsabilities:
- Plan and organise logistics for missions, study visits, workshops and regional events across the WIO region;
- Coordinate travel arrangements (flights, visas, accommodation, local transport) for project teams, experts and participants;
- Prepare detailed logistical plans and timelines for each activity, in coordination with technical teams;
- Ensure smooth implementation of missions and events, including on-site coordination where required.
- Organise logistical aspects of workshops, meetings and events (venue, equipment, catering, participant management);
- Support the preparation and follow-up of events, including invitations, participant lists and logistical briefs;
- E nsure proper documentation and archiving of logistical information related to each event.
- Identify and liaise with service providers, including travel agencies, event management companies and other relevant vendors;
- In coordination with the Procurement Officer, draft terms of reference for the procurement of framework contracts with service providers & vendors;
- Follow up on service delivery to ensure quality, timeliness and cost-efficiency;
- Resolve logistical issues and adapt arrangements as needed.
- Work closely with SWIOP 3 and SWIOP 1.2 technical teams and coordination units to anticipate logistical needs and ensure alignment with activity planning;
- Ensure coordination with the Finance & Administration team for procurement and payment processes related to logistics;
- Contribute to improving logistical processes and efficiency across both projects.
Qualifications and Experience:
- Bachelor’s degree in Logistics, event management, administration or related field.
- 3- to 5- years of professional experience in logistics, event organisation and operational support, preferably in project or NGO settings;
- Successful experience of working in a multidisciplinary project team;
- An experience of working on EU-funded project would be appreciated.
- Strong organisational and planning skills, with the ability to manage multiple activities simultaneously;
- Understanding public procurement processes and rules;
- Strong problem-solving skills and reactivity in handling logistical challenges;
- Ability to work under pressure and meet tight deadlines;
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable using digital filing systems;
- Integrity, transparency, and attention to details.
- Fluency in English and Portuguese (both spoken and written) is mandatory.
- Proficiency in French is highly desirable.
