Heading is looking for his client in oil and gas industry, a Admin Assistant and Logistics Coordinator (M/F) for Cabo Delgado
Key Responsibilities:
1. Logistics Coordination:
- Organize and manage logistics (land, air and sea) for site teams, partners, and visitors, including transport, accommodation, and site access.
- Plan and coordinate travel arrangements for teams and international visitors, ensuring timely and cost-effective solutions.
- Liaise daily with security to implement the Journey Management Plan and ensure safe site operations.
- Oversee rotation schedules and assist with logistics planning for staff rotations.
2. Administrative Support:
- Maintain and update personnel onboard (POB) spreadsheets, bedding plans, and office layouts to ensure accurate workforce tracking.
- Collect signatures for timesheets and expense claims, and manage document flow (entry, exit, forwarding, filing).
- Provide administrative support by scheduling meetings, drafting agendas, and recording minutes.
3. Stakeholder Engagement:
- Liaise with Social Performance, Local Content, Mozambique LNG Foundation, and Biofuel teams to support their operational needs.
- Organize and support community meetings and events, including arranging transportation for participants.
- Maintain a database of Palma district statistics and key stakeholder contacts.
4. Financial and Procurement Coordination:
- Oversee petty cash and ensure timely payments for goods and services.
- Coordinate with Procurement to achieve local content objectives and with Finance to track invoice status.
5. Compliance and HSE:
- Champion HSE compliance by supporting SED teams in implementing health, safety, and environmental policies.
- Ensure all logistics and administrative activities adhere to internal policies, legislative, and international requirements.
6. Other Duties:
- Support e-register summaries and EIPO activities.
- Organize and deliver field team takeaways as required.
Qualifications/Experience required:
- Grade 12 required; university degree preferred.
- Minimum two years’ experience in administrative support, ideally within the extractive industry.
- Strong negotiation and conflict management skills.
- Excellent communication and stakeholder relationship skills.
- Proficiency in report writing in English and Portuguese.
