Heading is recruiting for its client, a Shipping Coordinator (M/F) to be based in Maputo .
Key Responsibilities:
- Manage the transportation and storage of equipment, materials, products, and goods, to enable constraint-free project execution .
- Provide coordination and oversight of warehouses, terminals, overland (truck/rail) or marine (ship/barge) carriers to meet required service levels, protect product quality, ensuring safe, reliable logistics execution.
- Coordinate and manage logistics services, contracts, and technical evaluations for upstream aviation, marine, shore base and ground transportation.
- Possess a broad understanding of heavy haul transportation, lifting operations, waste management, materials quality control, and equipment preservation.
- Collaborate with the Maputo-based Project Team and Supply Chain organization in support of the management of logistics, materials handling, storage, and preservation.
- Provides day-to-day support to travellers to Mozambique (including Contractors), to ensure travellers abide by the travel process prescribed within the Travel Services Guide.
- Serve as an interface between the Logistics Advisor, Supply Chain Manager, Contractors, and the port in Nacala to ensure safe, efficient, and timely logistics execution.
- Support the timely and efficient submission of Travel Request Forms within the OneLogistics app.
- Collaboration with the Engineering, Procurement and Construction (EPC) contractors’ Logistics and Materials Management organization.
- Foster a collaborative and positive working relationship with the contractor group.
- Consistently apply logistics tools and best practices.
- Single point of contact for travel request support.
- Find aligned solutions within a challenging environment.
- Operationalize logistics related deliverables to support project execution.
- Continually assess the effectiveness of logistics programs then propose adjustments to ensure continuous improvement and attainment of desired results.
- Advise on trend analysis to focus on targeted continuous improvement opportunities
Responsabilities:
- Track all equipment/material transiting through both Maputo and Nacala, then expedite equipment/material as required in support of the construction schedule.
- Coordinate the importation and customs clearance of all shipments.
- Ensure compliance with Mozambican trade regulations, and laws pertaining to importation and customs clearance.
- Demonstrate an understanding of local transport, in-country logistics capabilities, and capacities.
- Demonstrate Logistics and Materials Management expertise when interfacing with Contractor Logistics and Materials Management personnel.
- Interface with project planning teams to identify optimization opportunities, and understand, then resolve logistics challenges.
- Possess a general knowledge of local and national environmental and regulatory requirements.
- Assist with the planning and execution of personnel travel into and throughout the country of Mozambique.
- Ensure that travel requests submitted within the OneLogistics program are processed without delay.
- Maintain open and frequent communication with the Maputo-based Visa Coordinator, to ensure travel requests are processed timely and remain constraint free.
- Field incoming calls and emails, responding appropriately and timely.
- Attend project planning and prioritization meetings.
- Interface with and influence project disciplines to ensure logistics / materials management considerations are incorporated within both the design and project plan.
- Monitor KPIs, and steward the development of material status reports.
- Ensure that the EPC issues a weekly report showing the status of all PO’s issued to date, paying particular attention to ROS dates and Project Schedule.
- Maintain an accounting of each shipment.
- Possess a strong understanding of the capabilities and limitations of Logistics Contractors.
- Support the process to pre-qualify, approve, and re-evaluate Logistics Contractors.
- Interface with the Logistics Advisor to keep them informed of the qualifications and capabilities of relevant Contractors.
- Interface with Contractors to ensure safety, quality, availability, and reliability of logistics execution.
- Support the qualification and endorsement of Contractor equipment and services.
- Verify that delivery documentation is complete, and in accordance with the P.O.
- Ensure the EPC contractor complies with the P.O. and each item delivered is adequately marked for easy traceability.
- Report all Overage, Shortage and Damaged (OS&D) materials to the PMT
