Heading is recruiting for its client and Administration Assistant to be based in Maputo.
Main Responsibilities:
- Ensure compliance with all relevant HSE requirements across works to promote a healthy and safe work environment.
- Follow up on administrative duties for the team such as preparation of mission orders, expense forms, leave schedules, timesheets etc.
- Composing, typing, and distributing meeting notes, routine correspondence and reports, memos etc.
- Attach appropriate files to incoming correspondence requiring replies.
- Set up and maintain paper and electronic filing systems for records and correspondences by recording and organizing properly the share point
- Assist in completing forms in accordance with company procedures and policies as may be required by the entity.
- Receiving calls, visitors, handling their inquiries and directing them to the appropriate persons.
- Handle stock records, requisition orders and follow up accordingly in SAP
- Actively participate and follow up on the organization of all required Events
- Carry out any other duties that may be assigned to him/her by the line manager.
- To liaise with other secretaries for ensuring whole consistency of the organization of their works.
Requirements:
- Education: Bachelor’s degree in engineering or equivalent.
- Minimum 3 years’ experience in administrative and secretarial work including but not limited to drafting reports, organizing meetings, travel and accommodation booking
- Technical competencies: Very Good command of English knowledge and advanced experience in database management including MS access, word, project, excel and power point.
