Heading is recruiting for its client, a Public and Government Affairs Coordinator (M/F) to be based in Maputo .
Key Responsibilities and Skills
- The Work Permit and Visa Coordinator will be responsible for ensuring the company's compliance with Mozambican Labor and Immigration Laws regarding the mobilization of foreign employees.
- This role includes liaising with government authorities (Ministry of Labor, Immigration Department, INP) and managing service providers and contractors involved in mobilization processes.
- The coordinator must ensure efficient use of government and internal systems for data management, tracking, and record-keeping, guaranteeing transparency and compliance.
Main Responsibilities:
- Legal and Regulatory Compliance
- Ensure all expatriate mobilization processes comply with Mozambican labour and immigration laws.
- Monitor and enforce compliance with entry, residence, and exit regulations for expatriates and their dependents.
- Stay updated on changes in labour and immigration laws and assess their impact on the business.
- Prepare, submit, and monitor long- and short-term work permits and business and work visa applications.
- Coordinate and track consular visa applications, renewals, and extensions within the country.
- Oversee cancellation processes for work permits and visas when necessary.
- Act as the primary liaison with government authorities, project partners and contractors to align mobilization processes.
- Work closely with teams to ensure smooth international expatriate assignments.
- Coordinate and validate costs, timelines, and requirements with service providers and internal teams.
- Validate travel requests in One Logistics, ensuring all necessary visa documentation is in place before final travel approval.
- Track expatriate arrivals and coordinate Meet and Greet services for visa-on-arrival assistance at the airport.
- Maintain an accurate and organized database of all mobilization records.
- Ensure all required expatriate documents, including passports, criminal background checks, contracts, academic certificates, work permits, and visas, are properly recorded and validated.
- Update CMS with labour and immigration regulation changes.
- Train other users on CMS best practices and participate in data cleansing and management efforts.
- Monitor service provider performance, ensuring quality and compliance.
- Review and validate invoices and receipt of goods/services related to expatriate mobilization.
- Prepare detailed reports on team activities.
Qualifications and Experience:
- Bachelor’s degree in administration, Law, Human Resources Management, or related fields.
- Previous experience in global mobility and expatriate management.
- Strong knowledge of Mozambican Labor and Immigration Laws.
- Familiarity with the Rovuma Basin Decree-Law is an advantage.
- Experience in document preparation, service provider coordination, and reporting.
- Bilingual proficiency in Portuguese and English.
- Strong communication, negotiation, and problem-solving skills.Highly service-oriented, proactive, and detail-focused.
- Ability to manage multiple tasks under pressure and coordinate teams effectively.
- Confidence in leading mobilization processes and intervening when necessary
General Employee Responsibilities :
- Perform duties with dedication, responsibility, and efficiency.
- Adhere to work schedules and be punctual and present at the workplace.
- Maintain discipline, loyalty, and professionalism in all interactions.
- Contribute to a positive and continuous learning environment.
- Ensure proper handling and maintenance of work tools and equipment.
- Comply with all safety and protective regulations, including the proper use of PPE.
- Participate in training and development programs provided by the employer.
- Follow Mozambican laws and company policies, with employment considered an agreement to adhere to internal regulations.
