Heading is recruiting for its client, an oil and gas company, a Administrative Assistant (M/F) to work in Maputo .
Main Responsibilities:
- Responsible to manage the office resources to support the activities of the staff and ensure the office operationality.
- Monitor the day-to-day personnel and administrative operations of the office.
- Support all logistical requirements of office and other departments functions including meetings, travel, etc
- Contribute to the provision of resources (human, material, and services) necessary to support the day-to-day activities of the staff in the office.
- Implement process and procedures to improve and strengthen internal controls in line with company rules and regulations
Accountabilities:
- Coordinate the preparation of staffing and administrative requirements for the office.
- Manage and coordinate the flow of information, ensuring that staff understand it and apply appropriate policies and procedures.
- Welcome and provide direction and information to clients, visitors, and other guests of the organization.
- Managing office supplies and ordering new supplies as needed
- Maintaining safety and hygiene standards in the office
- To conduct regular maintenance of building
- Perform other related duties as required.
Qualifications/Experience required.
- Proven experience as an office administrator, office assistant or relevant role
- Outstanding communication and interpersonal abilities
- Excellent organizational and leadership skills
- Familiarity with office management procedures
- Professional attitude and appearance
- Be able to undertake duties without direct supervision.
- Must be able to work extended hours when required.
- Ability to work effectively with other departments, under pressure, delivering services with quality and on time
- University degree in relevant field or training in secretarial
- Computer skills and experience with office software Outlook, Teams, and Excel.
- Excellent written and verbal communication skills in Portuguese and English.
